Accidents and disasters happen all the time and can strike at any moment. What happens when a valuable historic or legal document is devoured in a fire or a flood?
Accidents and disasters happen all the time and can strike at any moment. What happens when a valuable historic or legal document is devoured in a fire or a flood? Like the files stored in the Library of Alexandria, they’ll be lost forever. These types of documents cannot be replaced.
Not managing your documents puts them at risk. Merely having the files stored on a laptop can be dangerous. Those documents could be lost, stolen or damaged at any time. Many computers don’t routinely back up your information or save them on a separate drive. If your system crashes those documents will instantly be lost and most likely never be recovered. Poor security is another problem a lot of companies encounter. Not having the accurate protection can cause important personal information to easily become exposed to the wrong people.
Implementing document management software can save your company from all of these risks. Your information is protected and your company is provided an audit trail allowing you to specifically see who has viewed or modified the file. Document management software also backs up your information into an off-site storage location where it can be easily recovered; preventing lost or damaged files. This allows your company to have more free space, which can help reduce costs. Managing your documents also helps increase production. It makes documents easier to search and retrieve, allowing more free time for your organization to be constructive.
Very few businesses have applied a full-bodied document management software solution that can deliver real results. Free up more time and space for your company to be more productive. Talk to ScansAmerica about how we can help vastly improve your efficiency in managing your valuable documents.