Have you outgrown your office space? Maximizing your company's productivity and morale includes finding the right place to work. When you have enough space to work in comfort and organize your business, you set your business up for success. These pointers will help you get the most out of your current office area and help you know when to find a new one.
No matter what type of small business you run, you have files. If you're like many other small businesses in the U.S., at least some of these files are probably stored in filing cabinets in your office. This is a system that has remained in place for many decades, but it's no longer the best method.
Your documents and records are important to your organization, providing access to the information you need to help your clients. But your most important paper records are also your most vulnerable. As a result, you need a safe way to store your documents to work with peace of mind.
Should you store or shred a business document? Companies and organizations have plenty of essential files to handle. You want to keep records that could find use in the future, but you also need as much storage space as possible. In this blog post, we'll give you a primer on which documents to store and which to destroy.
Many companies treat document storage as an afterthought, which can be convenient in the short term but costly in the long run. When you add up monthly space rentals for offsite records, storage cost totals over the course of each year can be a huge and extraneous portion of your business overhead.
Moving to a new office is an exciting change — but it’s also one that’s highly stressful. You may think you nailed everything on your “to-do” list, but moving documents can generate hidden costs if you don’t plan. You may think your files are already maintained, but when it’s all added up, your papers can amount to a significant transfer. ScansAmerica is your primary solution when you’re planning for an office move.
With stacks of papers and filing cabinets full of documents in your office, it might be intimidating to think of where to begin. But instead of throwing random materials into a scanner and hoping for the best, it’s ideal to have a document scanning project plan.
If volumes of old files have taken over your office space, you may be looking into the idea of updating your paper document filing system. Regulatory compliance often forces companies to keep stacks and boxes and cabinets full of records for security purposes, and this storage is creating cramped workspaces all across the nation. You might even be making extra copies of key documents, just in case something happens, and you’ve probably witnessed just how tedious it is to put so much work into preserving information printed on one of the world’s most fragile substances.
If you plan on scanning your documents yourself, it may seem like a simple process of feeding papers into a scanner. However, depending on how much and the type of material, it can make for an overwhelming process. Moving toward a paperless office results in a more streamlined business, but it’s easy to make document scanning mistakes. Trusting the professionals at ScansAmerica provides you with modern technology, an efficient process and secure information.
The Virginia Beach HR department decided that it was time for a change. Years’ worth of employee records that were being stored as paper files were taking too much time and energy to maintain.